Trial Balance

Trial balance is a draft report used by accountants that simply lists all the ledger account balances extracted from the accounting system of a business at a given date. Trial balance enables accountants and management of a company, to take a quick glance at all the account balances at any time during the year. However, the balances usually require various adjustments before they may be used in the preparation of financial statements such as income statement, balance sheet etc.

Since the numbers in a trial balance keep updating constantly while various journal entries are posted in the accounting system, the figures in the trial balance keep changing as well and updated trial balance needs to be drawn up quite often.

Trial balance is only intended for internal use and is not meant to be presented in an annual report. This is because the presentation is overly simplistic and accounts may not even be classified properly into current and non-current assets or liabilities, equity, etc. Also, trial balance is a draft report and may need numerous corrections.

Trial balance is sometimes named according to what stage of the accounting cycle it belongs to. Such as:

Amounts in a trial balance against each account are usually listed in two columns i.e. debit column and credit column. Since transactions are recorded using double entry rules, the total of debit side should allways equal the total for credit side.

Most accounting work is done on computers these days which greatly simplifies the generation of trial balance by enabling accountants to instantly generate a trial balance at any point in time or even two or multiple comparative trial balances at various dates and cumulative debits and credits in each account between the two dates.

Example

The following example shows a simple trial balance. This example is same as the one we produced from the ledgers of Company A.

Company A
Trial Balance
January 31, 20X0
 
Debit Credit
Cash $20,430
Accounts Receivable 5,900
Office Supplies 22,800
Prepaid Rent 36,000
Equipment 80,000
Accounts Payable $5,200
Notes Payable 20,000
Utilities Payable 3,964
Unearned Revenue 4,000
Common Stock 100,000
Service Revenue 82,600
Wages Expense 38,200
Miscellaneous Expense 3,470
Electricity Expense 2,470
Telephone Expense 1,494
Dividend 5,000
Total $215,764 $215,764

Written by Irfanullah Jan and last revised on